Parade Registration

Whether you’ve marched in the Rowell Ranch Rodeo Parade every year for the last 39 years, or this is your first time, we are excited to have you join us!

REGISTRATION FOR THE 2023 PARADE CLOSES WEDNESDAY, MAY 10! THANK YOU FOR YOUR INTEREST IN PARTICIPATING!

(BOOKMARK THIS PAGE FOR 2024.)

Scroll down to complete the online form.
You will not be able to save it and come back later so you may wish to preview the information requested by viewing the Parade Application ahead of time.

To mail or drop off (not preferred) a hard copy rather than completing on line you can download a copy at the above link or pick one up & drop it off at Rowell Saddlery or the Castro Valley Chamber of Commerce.
You can mail your completed form to Castro Valley Rotary, P.O. Box 2117, Castro Valley, CA 94546

Be warned — that means I have to enter the information for you, increasing the chance for error because I’m just a volunteer doing it late at night while enjoying a glass of wine while trying in interpret your handwriting! But, for you, I’ll do it!

Can’t do online or download the form from the link above? – that’s OK. Just call 650-207-4364 or email us at rrrparade@gmail.com and request that we mail you a form! So – no excuses for not joining the parade!!!

Commercial or Politician = $100
Castro Valley Chamber of Commerce Member = $50
Car Club = $0.00 (FREE!)
Non-Commercial = $0.00 (FREE!)
Youth/Complementary Group = $0.00 (FREE!)
(Why the fee? The parade is a very expensive endeavor put on by Castro Valley Rotary. The fees cover only a small part of the cost. The rest is covered by sponsors and fundraising efforts (i.e., the Chili Cook-Off the night before).

Please pay by check (if you are not a free entry). We currently do not have an online payment account. You can mail it to Castro Valley Rotary, P.O. Box 2117, Castro Valley, CA 94546 (please indicate which parade entry it’s for).

NOTE: If paying by check, PLEASE make it payable to:
Rotary Club of Castro Valley or Castro Valley Rotary Club
If you don’t, the bank will not accept it & you will be requested to send new check!!

2023 Parade Entry Form

Castro Valley Rowell Ranch Rodeo Parade Entry Form. Please set aside 15 to 30 minutes to complete application. All required fields must be completed, and payment processed in order for application to be processed. You will have the option to send in a check rather than paying online. Incomplete applications will not be saved.
Questions about registration? Call 650-207-4364 or email rrrparade@gmail.com

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Person to Contact*
First Last
Phone*
Cell Phone
Email*
Address*
Street Address City State ZIP Code
Supervising Contact at Parade?*
Please include full name and cell phone number for Parade Day Supervising Contact
Supervising Contact Cell Phone:*

What is the Entry Category?*
*You must select a category. 'Youth' are individuals, groups or organization primarily 18 or under (11). If you do not wish to be considered for an award, enter "Non-Competitive" (13 or 22).
Name of Group / Organization / Band / Entry*
If School, Name of School
Type of Entry*
*Chamber member Commercial entries get a $50 discount
Total
$0.00

Arriving by Bus?*
How Many Buses?*
Riding in Vehicle(s)?*
How Many Vehicles?*
Total Estimated Length of Vehicles (feet)?*
Will the Entry Have People Walking?*
How Many Walking?*
What is the Age Range of Walkers?*
Any Special Considerations?
(e.g., not near music, next to another entry, etc.)

Equestrian Entry?*
How Many in the Equestrian Entry?*
Is the Entry Horsedrawn?*
Band Entry?*
How Many in the Band?*
Car Club?*
Vehicle Type?*
How Many Vehicles?*
Total Length of Vehicles?*
Announcers Comments (100 words max)*
Specify your desired introduction. You must complete this section to be included in the parade script. No late script changes will be accepted. Business mention is considered a commercial entry. We reserve the right to modify the announcement to conform to parade policy. MAXIMUM 100 WORDS.

Please Complete This Page to Submit Your Entry - Electronic Signature Required
By typing your full name and date, and submitting this electronic application, you acknowledge your intent to sign this application. If entrant is under 18 years, signature of parent or guardian required.
*
- I acknowledge that I have read this Release of Liability and know and understand its contents. I acknowledge that I have read the Parade Rules and know and understand their contents.
Name*
First Last
I acknowledge that I have read the BELOW Release of Liability and know and understand its contents. I acknowledge that I have read the Parade Rules and know and understand their contents. SCROLL TO BOTTOM TO COMPLETE YOUR SUBMISSION
Date*
Captcha
If you are paying a fee, please make checks payable to: ROTARY CLUB OF CASTRO VALLEY*
- I'll send in a check
- All Others
Please pay by check. We currently do not have an online payment account. Mail it to Castro Valley Rotary, P.O. Box 2117, Castro Valley, CA 94546 (please indicate which parade entry it's for).
Enter your name, then review the Parade Rules and hit "Submit" at the bottom of the page.

ROWELL RANCH RODEO PARADE RULES

Thank you for participating in this year's parade. The Parade starts promptly at 10 A.M.

ENTRY INSTRUCTIONS:
- If you need to submit a hard copy, download it from the website; pick one up at Rowell Saddlery; or contact us to mail you one.
- To make subsequent changes/additions (whether online or hardcopy), please notify us by email ASAP and identify your entry by contact name and group entry name along with the changes.
- EACH VEHICLE (excluding Car Clubs) must register and pay as a separate entry.
- You will be notified of your number and receive a map indicating assigned staging area in the mail approximately 2 days before the parade or sooner. Entry number cards will be handed out at the assigned staging areas.
PARADE RULES

For the fun and safety of everyone, it is important to listen to our Marshalls and Parade Officials, and follow the rules. The Rowell Ranch Rodeo Parade Committee reserves the right to refuse any entrant's parade participation if the Parade Coordinator deems it in poor taste, obnoxious or illegal in any manner or misrepresents the conditions of the original acceptance.

ENTRIES MAY BE DISQUALIFIED AND/OR DENIED PARTICIPATION IN NEXT YEAR'S PARADE IF YOUR GROUP IS IDENTIFIED AS HAVING IGNORED THE FOLLOWING RULES AND REQUESTS:
1. THIS IS AN ALL-FORWARD MOTION PARADE. Performing groups should choreograph routines to maintain forward motion at the parade pace. No show cadences allowed. Any unit that stalls the parade will be given penalty points.
2. EQUESTRIAN entries must be ready for the pre-judging portion at 8:00am or will be judged as is and be penalized.
3. NON-EQUESTRIAN entries must be in lineup position by 8:45am. Norbrige closed at 8:45am and LATE ARRIVALS MUST WALK IN.
4. Number card must be displayed on the FRONT, REVIEWING STAND side of the float, leader in the marching unit or leg/stirrup of mounted entrant. The reviewing stand side will shown on the Parade Map and may be subject to change.
5. DECORATIONS for any entry must use flame retardant materials or chemically treated decorations.
6. NO SMOKING WHILE ON ROUTE.
7. No open flames on or around floats or vehicles
8. Motorized units must carry ABC fire extinguishers.
9. ALCOHOLIC BEVERAGES ARE PROHIBITED
10. ENTRIES WILL BE DISQUALIFIED FOR:
  - dropping back 50 feet from preceding entry, or closing in less than 25 feet;
  - not completing entire parade route;
  - throwing objects from float or vehicles, including candy;
  - shooting off firearms;
  - refusing to obey parade marshals, other parade officials or police;
  - entries must stay in their designated staging area until directed by the staging area manager.
11. Penalty Points for following violations:
  - 5 Delay of Parade
  - 5 Equestrian units arriving late for judging
  - 10 Unauthorized change of parade starting order
  - 10 Not finishing under starting power
  - 10 Non-compliance of forward motion throughout entire parade route.
12. ALL UNITS MUST PERFORM THROUGHOUT THE PARADE ROUTE and complete the entire parade route. Any time a unit is pulled off the parade route, it is to remain there until the end of the parade.
13. ENTRIES OR PARTICIPANTS INVOLVING VEHICLES OR ANIMALS must, at all times, maintain control of such vehicles or animals. For safety reasons, all people and animal on vehicles must be secure.
14. ANYONE UNDER EIGHTEEN YEARS OLD must be accompanied by a person eighteen years old or older.
15. UNITS WITH SOUND or unusual noise will maintain volume at a level low enough so as not to interfere with other units. No loud noise makers that could scare horses.
16. All Entrants shall comply with the Parade First Amendment Rights Guidelines.
17. The California State Horseman Association Rules will apply to judging equestrian entries.
For questions: email registration@RowellRanchRodeoParade.com or call (510) 402-5001

I, the undersigned, hereby enclose my entry fee per Fee Schedule above payable to Rotary Club of Castro Valley and enter the Rowell Ranch Rodeo Parade at my own risk.

I acknowledge that parading involving horseback riding is an activity which carries inherent risks of injury and damage to myself, others, my vehicle or horse and property.

I KNOWINGLY ASSUME ALL RISKS, WHETHER KNOWN OR UNKNOWN, OF ENTERING THIS PARADE.

I release and hold harmless the Castro Valley Chamber of Commerce, the Rotary Club of Castro Valley, the California Horseman's Association, the Rowell Ranch Rodeo Association, Alameda county and all County Agencies and Organizations and their officers, the California Highway Patrol and its officers, Bay Area Rapid Transit and the employees and agents of of the above from any claim, cost demand, suit, loss, expense or liability occasioned by me, my horse(s) or, equipment, FOR ANY ACT OF NEGIGENCE OR WANT OR ORDINARY CARE ON THE PART OF ANY OF ORGANIZATIONS OR ANY OF THEIR AGENTS. In consideration of my participation in this event, I waive, release and discharge the above organizations, their directors, officers, agents and members, their representatives, heirs, executors and assigns from any and all claim or liability for injury or damage to myself, my animals or my property arising out of my participation; and I further release and hold harmless to the above said organizations and committees the use of any and all images, video or photographs in the parade for public review, promotional and advertising purposes. This agreement is binding on my executors, heirs and assigns.

I agree that I will defend, indemnify and hold harmless all named entities, its officers, directors, members and agents against all claims, demands, and causes of action, including court costs and actual attorneys fees, arising from any proceeding or lawsuit brought by or prosecuted for my benefit, in which this release is upheld.

REGISTRATION FOR THE 2023 PARADE CLOSES WEDNESDAY, MAY 10! THANK YOU FOR YOUR INTEREST IN PARTICIPATING!

2023 Parade Entry Form

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Please Complete This Page to Submit Your Entry - Electronic Signature Required

ROWELL RANCH RODEO PARADE RULES